1. Introduction
Audiant Ltd ("we", "us", "our") is committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, store and protect your personal information when you use our website at audiant.ai and our compliance platform (together "the Service"). Please read this policy carefully. By using our Service you confirm that you have read and understood how we handle your personal data. Audiant Ltd is a company registered in England and Wales under company number 16815431. For any privacy related queries you can contact us at hello@audiant.ai.
2. What Data We Collect
Information you provide directly:
Full name
Work email address
Company name
Industry sector
Information about your AI systems submitted during the compliance assessment
Any other information you provide when contacting us
2. What Data We Collect
Information you provide directly:
Full name
Work email address
Company name
Industry sector
Information about your AI systems submitted during the compliance assessment
Any other information you provide when contacting us
Information collected automatically:
IP address
Browser type and version
Pages visited on our website
Time and date of visits
Referring website addresses
Device information
Information collected through forms:
Details submitted through our sign up and contact forms including company name, work email and industry sector
3. How We Use Your Data
we use your personal data for the following purposes:
To provide and operate the Audiant compliance platform
To generate your EU AI Act compliance documentation based on your assessment responses
To communicate with you about your account and the Service
To send you updates about the EU AI Act and compliance related information where you have consented
To respond to your enquiries and support requests
To improve and develop our Service
To comply with our legal obligations
To protect against fraud and misuse of our Service
3. How We Use Your Data
we use your personal data for the following purposes:
To provide and operate the Audiant compliance platform
To generate your EU AI Act compliance documentation based on your assessment responses
To communicate with you about your account and the Service
To send you updates about the EU AI Act and compliance related information where you have consented
To respond to your enquiries and support requests
To improve and develop our Service
To comply with our legal obligations
To protect against fraud and misuse of our Service
Legal Basis for processing
We process your personal data on the following legal bases under the UK GDPR and EU GDPR:
Contract: Processing is necessary to provide the Service you have signed up for
Legitimate interests: To operate and improve our business, prevent fraud and ensure security
Legal obligation: Where we are required to process data to comply with applicable law
Consent: Where you have provided explicit consent, for example to receive marketing communications
Legal Basis for processing
We process your personal data on the following legal bases under the UK GDPR and EU GDPR:
Contract: Processing is necessary to provide the Service you have signed up for
Legitimate interests: To operate and improve our business, prevent fraud and ensure security
Legal obligation: Where we are required to process data to comply with applicable law
Consent: Where you have provided explicit consent, for example to receive marketing communications
How we store your data
Your data is stored securely on our platform infrastructure. We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, accidental loss, destruction or damage.
Assessment data and generated documentation is retained for the duration of your active subscription and for a period of 12 months following cancellation, after which it is securely deleted unless you request earlier deletion.
How we store your data
Your data is stored securely on our platform infrastructure. We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, accidental loss, destruction or damage.
Assessment data and generated documentation is retained for the duration of your active subscription and for a period of 12 months following cancellation, after which it is securely deleted unless you request earlier deletion.
Sharing your data
We do not sell your personal data to third parties under any circumstances.
We may share your data with the following categories of third parties where necessary to operate our Service:
Technology and hosting providers who support our platform infrastructure
Payment processors for subscription billing
Professional advisors including legal and compliance consultants where necessary
All third parties we work with are required to handle your data securely and in accordance with applicable data protection law.
We may also disclose your data where required to do so by law or in response to a valid request from a regulatory authority.
Sharing your data
We do not sell your personal data to third parties under any circumstances.
We may share your data with the following categories of third parties where necessary to operate our Service:
Technology and hosting providers who support our platform infrastructure
Payment processors for subscription billing
Professional advisors including legal and compliance consultants where necessary
All third parties we work with are required to handle your data securely and in accordance with applicable data protection law.
We may also disclose your data where required to do so by law or in response to a valid request from a regulatory authority.
7. Children's Privacy
Where we transfer personal data outside the UK or European Economic Area we ensure appropriate safeguards are in place in accordance with applicable data protection law, including Standard Contractual Clauses where required.
8. Your Rights
Under UK GDPR and EU GDPR you have the following rights regarding your personal data:
Right of access: You can request a copy of the personal data we hold about you
Right to rectification: You can ask us to correct inaccurate or incomplete data
Right to erasure: You can ask us to delete your personal data in certain circumstances
Right to restriction: You can ask us to restrict how we use your data in certain circumstances
Right to data portability: You can ask us to provide your data in a portable format
Right to object: You can object to our processing of your data in certain circumstances
Right to withdraw consent: Where processing is based on consent you can withdraw it at any time
To exercise any of these rights please contact us at hello@audiant.ai. We will respond within 30 days
. If you are not satisfied with how we handle your request you have the right to lodge a complaint with the Information Commissioner's Office (ICO) in the UK at ico.org.uk or with your local data protection authority in the EU.
9. Cookies
Our website uses cookies to improve your experience. Cookies are small text files stored on your device when you visit our website.
We use the following types of cookies:
Essential cookies: Necessary for the website to function correctly
Analytics cookies: To understand how visitors use our website so we can improve it
Preference cookies: To remember your settings and preferences
You can control cookies through your browser settings. Please note that disabling certain cookies may affect the functionality of our website.
9. Cookies
Our website uses cookies to improve your experience. Cookies are small text files stored on your device when you visit our website.
We use the following types of cookies:
Essential cookies: Necessary for the website to function correctly
Analytics cookies: To understand how visitors use our website so we can improve it
Preference cookies: To remember your settings and preferences
You can control cookies through your browser settings. Please note that disabling certain cookies may affect the functionality of our website.
10.Third party links
Our website may contain links to third party websites. We are not responsible for the privacy practices of those websites and we encourage you to read their privacy policies before providing any personal data.
Children
Our Service is not directed at children under the age of 16. We do not knowingly collect personal data from children. If you believe we have inadvertently collected data from a child please contact us at hello@audiant.ai and we will delete it promptly.
Children
Our Service is not directed at children under the age of 16. We do not knowingly collect personal data from children. If you believe we have inadvertently collected data from a child please contact us at hello@audiant.ai and we will delete it promptly.
Changes to this policy
We may update this Privacy Policy from time to time. We will notify you of significant changes by email or by posting a notice on our website. The date at the top of this policy indicates when it was last updated.
13. Contact Us
For any questions about this Privacy Policy or how we handle your personal data please contact:
Company Name: Audiant Ltd
Company Number: 16815431
Company Email: hello@audiant.ai
